Article 3.12.3.3, Annex "G" |
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General Procedures
for Organizing Committees |
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Preparation
of Application (All references are to General
Regulations unless otherwise specified.) |
References |
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G.1 |
Review ISSF General Regulations, Technical and
Discipline Rules, and Championships application procedures, identify
requirements. |
3.2.0 |
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G.2 |
Establish a general timetable. Ensure that dates
are realistic and give sufficient time for completion of important items.
Allow adequate time for responses from member federations. |
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G.3 |
Estimate accommodation and transportation
requirements, and make provisional arrangements. |
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G.4 |
Prepare an outline of units within an organizing
committee, including number of people required, e.g., facilities,
competition, general administration, supplies, transportation, accommodation,
catering, reception and accreditation, medical and anti-doping, emergency
service support, results, protocol, public relations, media and
communications. |
3.4.1 6.1.5 |
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G.5 |
Estimate the financial requirements of each unit,
and prepare a preliminary budget. |
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G.6 |
Submit proposal and preliminary budget to
appropriate government agency or National Olympic Committee and/or other
appropriate body, and obtain written commitments of support, including finance,
if required. |
3.2.6.1 |
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G.7 |
Submit application to ISSF complete with supporting
documentation. |
3.2.6; 3.12.3.4 Annex "W" |
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G.8 |
Prepare information packages for ISSF General
Assembly. |
3.2.6 |
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Preparation and conduct of Major
Championships (After the organizing member federation has been selected) |
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G.9 |
Review and refine the items listed at G.1 – G.5
above. |
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G.10 |
Request the official appointment of ISSF Technical
Delegate(s) and propose time of initial visit, taking into account the amount
of construction work envisaged. |
3.4.2 & 3.4.3 |
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G.11 |
Submit plans for renovation or construction of
ranges to ISSF for review and approval. |
3.5.1; 6.3.5 |
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G.12 |
Verify acceptability of target brands and obtain
quotations. |
3.5.4; 6.3.1 |
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G.13 |
After approval, order equipment required. |
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G.14 |
Complete formation of Organizing Committee. Appoint
a Competition Director. |
3.4.1 |
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G.15 |
Prepare terms of reference and position
descriptions, identify and clarify areas of responsibility. |
3.4.1 |
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G.16 |
Identify potential individuals for staff and
officials positions. |
3.4.1 |
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G.17 |
Prepare plan for engaging and training staff. |
3.4.1 |
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G.18 |
Prepare plan for engaging and training officials. |
3.4.1 |
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G.19 |
Draft detailed preliminary program, design entry
forms, and submit to ISSF for approval. |
3.7.2; 3.7.6 |
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G.20 |
Prepare details of results procedures, arrange for
result production equipment and operators, design public score boards. |
6.9.4; 6.7.0; 6.9.0 |
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G.21 |
Arrange medical services and facilities, including
doping control testing (in consultation with Chairman of ISSF Medical
Committee). |
5.1.4.3 ISSF Anti-Doping
Regulations |
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G.22 |
Design award medals and certificates, submit to
ISSF for approval. |
3.9.4 |
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G.23 |
Estimate requirements and prepare procedures for
reception and storage of participants' firearms, ammunition and equipment.
Liaise with the customs authorities to ensure ease of entry to the country. |
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G.24 |
Prepare detailed procedures for reception,
transportation, accreditation and accommodation of teams, officials, Juries
and press representatives. |
3.4.7; 3.6.10 |
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G.25 |
Draft programs for opening, closing and victory
ceremonies, and submit them to ISSF for approval. |
3.9.1 |
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G.26 |
Send preliminary programs, preliminary entry forms,
and accommodation request forms to ISSF member federations. |
3.7.2 |
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G.27 |
Prepare final program and submit to ISSF Secretary
General. |
3.7.3 |
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G.28 |
Prepare facilities and information procedures for
the work of the media. |
3.5.2.13;
3.11.1; 3.11.2; 6.9.0 |
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G.29 |
Prepare plans and make arrangements for cultural
activities. |
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G.30 |
Arrange final pre-competition inspection visit by
ISSF Technical Delegate(s), ensure presence of the Organizing Committee and
staff members. |
3.4.3 6.3.5 |
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G.31 |
Review recommendations of Technical Delegate(s);
take required actions. |
3.4.2 6.3.5 |
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G.32 |
Send invitation and final program to ISSF member
federations. |
3.7.3; 3.7.5 |
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G.33 |
Submit plans for opening, closing and victory
ceremonies to ISSF Executive Committee. |
3.9.1; 3.9.5.3 |
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G.34 |
Make arrangements for reception, accommodation and
transportation of ISSF President, Secretary General, Technical Delegates,
Jury members and Guests of Honor. |
3.4.3; 3.4.4; 3.4.7; |
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G.35 |
If appropriate submit non-electronic target samples
to ISSF for approval. |
3.5.4; 6.3.1 |
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G.36 |
Conduct test events (not mandatory). |
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G.37 |
Receive final entries and accommodation request;
confirm requirements with hotels, reception and transportation services. |
3.6.10; 3.7.6; 3.7.7. |
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G.38 |
Prepare training schedules for competitors. |
6.5.7; 3.7.10 |
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G.39 |
Verify range allocations with entries. |
6.7.0 |
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G.40 |
Verify with Technical Delegate(s) the systems to be
used in scoring and the arrangements for the drawing of lots. |
6.5.0; 6.7.0;3.7.11 |
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G.41 |
Plan and prepare accommodation and information
procedures for spectators, and the promotion of maximum spectator attendance. |
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G.42 |
Ensure that arrangements have been made to send the
complete result lists for each day to the ISSF Headquarters immediately by
electronic mail. Also to ensure that arrangements have been made to send three
copies of the official result and competitor lists to the ISSF Secretariat
within 3 days after the competition ends. |
3.7.5.2; 3.7.5.3 |
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